Submission Instructions & FAQ's

What are the requirements for eligibility?

To participate as a presenter, you must be available to speak during any time slot over the two days of Vitafoods Asia 2019. You must be willing to speak either in the Conference or in a Show Theatre, depending on the decision of the Vitafoods Asia conference team on the best fit for the topic and audience. You must also be willing to comply with all show policies. Some of these policies include, but are not limited to:

  • The speaker must be able and willing to meet the deadlines for all requested materials.
  • If the speaker intends to use a slide deck during the presentation, he/she must use the “bookend” portions of the official branded PowerPoint (PPT) template. All PPT presentations are subject to editing by conference staff. 
  • The presenter will not promote his/her company, products or services during the presentation. 
  • The presenter will allow his/her presentation to be recorded. The presenter must sign and follow the terms of the Vitafoods Europe 2019 speaker agreement.

What are the topics?

You can only submit papers around the below topics identified by the Vitafoods team include:

  • Personalised nutrition
  • Digestive health
  • Performance and fitness nutrition
  • Beauty nutrition
  • Public health nutrition (maintaining health, weight management, diabetes)
  • Brain health and mental wellbeing
  • Market entry (strategies and insights)
  • Nutrition for different life stages (Early Life, Adult Health, Healthy Aging)
  • Sustainability and transparency in packaging and supply chain 

What information do I need to include?

  • Main topic (note that you can only submit papers under selected topics) 
  • Proposed speaker’s contact information – name, professional title, organisation, phone, email
  • Proposed speaker’s biography
  • Paper title
  • Session description
  • Session abstract
  • 3 bullet points outlining the session
  • 3 job titles of professionals that your presentation is addressed to
  • A photograph of the speaker

What is the selection process?

  • Each interested party must submit an online submission during the call-for-papers entry period, which should include the speaker bio, proposed session overview and contact details.
  • Once the call has closed, all proposals are evaluated by the Vitafoods Asia conference team and Education Executive Advisory Board in a majority led blind review process. Sessions and speakers selected based on several criteria including industry relevance, speaker qualifications, originality and audience demand.
  • The notification process usually begins approximately one month after the final proposal deadline. 
  • Each accepted speaker is notified via the e-mail address provided on the proposal.
  • Due to the large number of proposals we receive, notifications won’t be sent for those who aren’t selected.

Why wasn’t I selected?

Unfortunately, we don’t have enough speaking opportunities for everyone.Each case is unique. Common reasons why a proposal is passed over include:

  • The speaker didn’t meet the basic qualifications for eligibility.
  • The proposal or speaker was not a match for our conference needs.
  • The proposal was commercial in nature.
  • The speaker had an opportunity to present at a recent show.

However, there are other ways to participate in Vitafoods Asia. For example, you can purchase an Exhibitor Presented Session spot, purchase a sponsorship here or contribute educational blogs or articles to the Vitafoods Insights website. Writing informative, thought-provoking content is a great way to engage our readers. If you’d like more information about these opportunities, please e-mail

Contact us

If you have any questions, please contact Marion Schumacher, Content Manager at